Inspections are an important part of property management, and there are five specific inspections that our property management team at Ravago Group conducts on behalf of our owners.
Move In Inspection
The move in inspection is done prior to the tenant moving into the home. We will go through the house and thoroughly document its condition. There are often up to 200 pictures taken so that every detail is covered. All of our inspections start on the same side of the house, so we are sure that we don't miss a single nook or cranny. This will help us prove what the place looked like before a tenant moves in.
Move Out Inspection
The move out inspection is done at the end of the lease, when the tenant leaves the property. Again, we take hundreds of pictures once the place is vacant and we compare those pictures to those we took during the move in process. You cannot charge something from the security deposit without proving there was damage, that's why the documentation is so important. Our photos can demonstrate how things became damaged during the course of the tenancy.
Any time a tenant decides to renew a lease after a year, we sign the new lease at the property and conduct a brief inspection there. We take pictures during this inspection as well, just to keep in our files and to share with our owners. We want to show the property owners that the place is being well maintained.
This is the type of inspection we do any time we feel we have cause to go in and checkout the condition of the property. If a neighbor reports an issue with the home, or we get a complaint from the HOA, we know we have to go in there and have a look around. These types of inspections require a 24 hour notice. So, we let the tenant know 24 hours in advance that we’ll be coming inside to inspect the property. We often use a professional third party company to post that 24 hour notice on the door.
Since we have a team of vendors we trust, we often ask them to do casual inspections any time they are at the property, performing maintenance or repairs. This is useful to us and to our owners. In fact, I can recall a situation where an air conditioning technician was out to inspect the unit. He noticed the tenants’ dogs urinating on the condenser, which was causing it to malfunction. This information was helpful in understanding the cause of the problem, and we were able to charge the tenants for the air conditioning repairs.
If you have any questions on how to conduct inspections or when the right time to do them might be, please contact us at Ravago Group Property Management , and we’d be happy to share more information with you.